Secretary Jobs in Riyadh

We are seeking a highly organized and professional Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, maintaining filing systems, and ensuring smooth office operations. Key responsibilities include screening phone calls, arranging travel arrangements, managing office supplies, taking accurate minutes during meetings, and acting as a first point of contact for internal and external stakeholders.

• Master the English language; all work will be conducted in English.
• Strong proficiency in Excel, including preparing financial reports, follow-up reports, and monthly analysis.
• Experience using AutoCAD for reviewing and assisting in floor plans and technical layouts.
• Assist the Operations Manager in planning, organizing, and executing exhibitions.
• Support in floor marking for each show and checking floor plans.
• Help in decision-making for office activities such as production, resale, and resource allocation.
• Coordinate with departments to ensure high-quality task execution under manager’s supervision.
• Deliver projects assigned by the Exhibition Operations Manager.
• Oversee presentation standards of exhibitions and report faults/maintenance issues.
• Assist in planning, managing, and controlling budgets for exhibition operations and logistics.
• Develop innovative and cost-efficient operational solutions.
• Monitor and control expenditures within business plan limits.
• Liaise with contractors and suppliers to ensure quality services.
• Follow and implement company policies and procedures.
• Seek continuous self-development and, if applicable, support subordinate development.
• Perform any other duties assigned by the Department Head.

• Diploma required; Bachelor’s degree in Management Operations, Business Administration, or related field is preferred.
• Proficiency in Excel (financial & analytical reports).
• Knowledge of AutoCAD.
• Fluency in English (spoken and written).
• Previous experience in exhibitions or operations support is an advantage.

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence professionally.
• Maintain organized filing systems.
• Coordinate travel arrangements and logistics.
• Act as a liaison between executives and stakeholders.
• Support report preparation and maintain confidentiality.

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in an executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficient in Microsoft Office.
• Strong organization and detail-oriented skills.

• Provide administrative and secretarial support to project teams and management.
• Manage and organize project documentation, correspondence, and filing systems.
• Coordinate meetings, schedules, and travel arrangements.
• Prepare reports, presentations, and official communications in both English and Arabic.
• Maintain office supplies and ensure smooth daily operations.
• Liaise with internal departments and external stakeholders.
• Ensure compliance with company policies and administrative procedures.

• College Degree from a recognized institution.
• Minimum of 5 years of experience in administrative or secretarial roles.
• Saudi National.
• Fluent in English and Arabic (reading and writing).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and multitasking skills.

• Drafting, reviewing, and advising on various commercial contracts.
• Support the finance director with legal matters.
• Providing advice on disputes, litigation, and compliance.
• Enhancing legal risk awareness through training and internal consultation.
• Creating and maintaining an annual compliance reporting schedule.
• Conducting legal and fact research and preparing advisory memos.
• Representing the company in legal proceedings.
• Reviewing supplier contracts and company policies.
• Monitoring compliance and ensuring no escalation of claims and disputes.
• Resolving disputes between employers and employees through arbitration.
• Drafting templates for contracts and policies of legal significance.
• Organizing and presenting all documents related to contracts.
• Dealing with the core negotiations of contracts.

We are looking for a reliable and organized Executive Assistant to support daily office operations. The job will be partially remote and requires the ability to work 3 or more days a week at multiple locations including Al-Ghadir, King Fahd, Al-Narjis, and Al-Olaya. Duties include administrative work, scheduling appointments, preparing documents, assisting with communications, and other daily administrative tasks. Proficiency in English is required, as well as the ability to use Microsoft Office programs (PowerPoint, Excel, Word), and the ability to commute to different locations and attend external meetings.

Requirements:

• Residency in Riyadh with the ability to commute daily.

• Full proficiency in Arabic in reading, writing, and speaking.

• Strong proficiency in English in reading, writing, and speaking.

• Good computer skills, especially in PowerPoint, Excel, and Word.

• Organized personality, initiative, and attention to detail.

• Flexibility to work from different offices on different days.

Responsibilities:

• Managing schedules for executive management.

• Assisting in preparing for meetings.

• Replying to emails and document requests.

• Preparing presentations, meeting notes, and documents.

• Any daily tasks related to office operations.

Qualifications:

• Bachelor's degree or equivalent work experience.

• Proficiency in using Microsoft Office Suite.

• Experience in managing multiple priorities, administrative coordination, and logistics.

• High organizational skills, attention to detail, and the ability to work on multiple tasks with precise follow-up.

• Strong written and verbal communication skills in both Arabic and English.

✦ Job Title: Executive Secretary

🔹 Responsibilities:

Managing the executive director's agenda and coordinating schedules and meetings.

Receiving phone calls and emails and responding professionally.

Preparing correspondence, reports, and presentations.

Organizing and storing files, records, and documents in an easily accessible manner.

Writing minutes of meetings and following up on the implementation of decisions.

Welcoming visitors and clients and organizing their interviews.

Following up on important contracts and administrative documents and renewing them on time.

Making travel arrangements (flights, hotels, and transportation).

Providing administrative support to other departments as needed.

Maintaining the confidentiality of company information and documents.

🔹 Qualifications and Requirements:

Diploma or Bachelor's degree in management, secretarial studies, or a related field.

At least two years of practical experience in secretarial or office work.

Proficiency in using computers and Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Ability to prepare and draft official correspondence in Arabic (English is preferable as well).

High organizational and time management skills.

Pleasant personality, neat appearance, and the ability to communicate effectively with different levels.

Flexibility and the ability to work under pressure.

🔹 Benefits:

A competitive salary specified after the interview.

A professional work environment.

Opportunities for career development.