Administrative Specialist📣 Job Ad

Join Alnafitha IT as an Administrative Specialist in Jeddah!

Alnafitha IT is a distinguished provider of IT services and solutions in Saudi Arabia, founded in 1993. As a fully Saudi-owned company, we have emerged from a startup into a market leader, delivering a variety of IT solutions tailored to the unique needs of our clients.

About the Role:
The Administrative Specialist supports the Administration and Facilities Manager in key administrative and operational functions. This role is essential in maintaining accurate employee records, processing HR documentation, and aiding in benefits administration. You will also coordinate logistics for office assets, manage vendor communications, and ensure efficient facility maintenance.

Key Responsibilities:

• HR Documentation: Maintain confidentiality and compliance while handling personnel records and processing HR documents like contracts.
• Employee Data Management: Update HR databases and process changes in employee status and benefits.
• Employee Relations Support: Respond to inquiries regarding HR policies and address employee concerns.
• Social Insurance Management: Prepare documentation for social insurance, ensuring timely processing.
• Asset Management: Manage the delivery and return of office equipment to ensure proper documentation.
• Reporting and Data Analysis: Generate HR reports to track employee trends and metrics.
• Policy Compliance: Ensure adherence to labor laws while communicating HR policies.

Requirements:

• Bachelor’s degree in business administration or a related field.
• 12 years of proven experience in HR administration.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Knowledge of labor laws and employee benefits.

Equal Employment Opportunity:
Alnafitha IT is an Equal Opportunity Employer. We remain committed to diversity and inclusion within the workplace.

Join The Grandeur as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary in Jeddah to provide top-level administrative support to the Chief Executive Officer (CEO). This role is crucial for ensuring the efficiency and smooth management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar and schedule appointments and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen and prioritize incoming calls, emails, and requests professionally.
• Organize and attend meetings, taking minutes and ensuring follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain organized and accessible files and records.
• Track deadlines and keep the CEO informed and well-prepared.

Qualifications:

• A minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• The ability to work well under pressure.

Join our dynamic team as an Operations Manager!
We are looking for a passionate and experienced individual who will lead all kitchen operations in the catering division, contributing to the strategic growth of our business. The Operations Manager will balance operational leadership with insights into business strategy, ensuring that we not only produce exceptional food but also build lasting client relationships and secure catering contracts.

Key Responsibilities:

• Operational Management:
  • Manage all day-to-day kitchen activities ensuring efficiency and exceptional food quality.
  • Oversee food preparation and production schedules, ensuring timely delivery of meals.
  • Supervise kitchen staff, assigning tasks to ensure a smooth workflow.
  • Ensure compliance with food safety and hygiene regulations.
  • Coordinate with Procurement for supply needs and stock monitoring.
  • Maintain kitchen equipment and cleanliness, ensuring operational readiness.
  • Monitor costs and work to minimize waste and inefficiencies.
  • Prepare detailed reports on kitchen performance.
• Business Strategy & Development:
  • Develop and implement strategic plans for business growth in catering.
  • Analyze market trends to identify new opportunities and build partnerships.
  • Negotiate and secure service agreements aligned with our business objectives.
  • Collaborate with management to set revenue targets and broaden service offerings.
  • Propose innovations in menu design and service delivery to enhance customer value.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Hospitality Management, Culinary Arts or related fields.
• At least 5 years of experience in kitchen operations, including 2+ years in a leadership role.
• Proven experience in business development and strategic planning.
• Strong leadership, organizational, and excellent communication skills.
• Deep understanding of kitchen production flows and catering logistics.
• Proficient in MS Office and operations software.