Receptionist📣 Job Ad

Join PGP Energies as a Receptionist!
We are proud to be one of the leading firms in the oil & energy sector, and we’re currently expanding our team. We are looking for a Receptionist and Administration who is organized, proactive, and ready to grow within a dynamic work environment. If you're a passionate self-starter, this is an excellent opportunity to kick-start or develop your professional career.

Key Responsibilities:

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 03 years of experience in a similar administrative or front office role (Freshers with strong communication and basic ERP knowledge may also apply).
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.