Executive Secretary📣 Job Ad

About Uplift
Uplift is a dynamic agency specializing in global talent search, covering EMEA, LATAM, USA, and APAC. With successful placements in 52 countries, we combine speed and cutting-edge technology to source top executive and mid-senior talent across various functions.

About Our Client
Join a forward-thinking technology company shaping the future of workstations and commercial hardware solutions. We are looking for a talented Executive Secretary for our client's growing team.

About the Role:
Provide high-level administrative support to the CEO, ensuring smooth day-to-day operations, effective communication, and optimal time management.

Job Responsibilities:

• Calendar Management & Appointment Scheduling: Coordinate and maintain the CEO’s calendar (meetings, calls, site visits); issue reminders and gather all required materials in advance.
• Internal & External Communication: Screen and direct incoming calls; draft and send emails on behalf of CEO; welcome visitors: prepare meeting rooms, arrange refreshments and materials; manage postal correspondence and electronic communications.
• Document & Report Preparation: Draft and circulate minutes of meetings; prepare presentations (PowerPoint), periodic reports, and executive summaries; proofread and verify accuracy of official documents.
• Travel & Event Coordination: Book travel (air, rail), accommodation, and manage detailed itineraries; organize in-house and off-site events (workshops, conferences, board meetings).
• File & Records Management: Implement and maintain both electronic and paper filing systems; track various company contracts and permit expirations; remind the CEO of renewal deadlines.
• General Administrative Support: Process purchase requests, expense reports, and petty cash transactions; monitor execution of the CEO’s decisions by liaising with relevant departments.

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or related field.
• Minimum 3 years of prior experience in executive secretarial roles or high-level administrative support.
• Fluency in English written and spoken is a must.
• Fluency in Arabic written and spoken (preferred).

Skills:

• Exceptional organizational skills and time management.
• Attention to detail and high degree of accuracy.
• Ability to prioritize tasks and work under pressure.
• Strong verbal and written communication abilities.
• Advanced proficiency in Microsoft Office Suite.
• Adaptability and quick response to changing schedules and priorities.

Benefits:
Be part of a dynamic, innovation-driven environment, working on impactful technology solutions, collaborating with high-performing teams.